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Northrop Grumman SCA Administrative Assistant in Warner Robins, Georgia

Are you interested in expanding your career through experience and exposure, all the while supporting a mission that seeks to ensure the security of our nation and its allies? If so, then Northrop Grumman may be the place for you. As a

leading global security company providing innovative systems, products and solutions to customers worldwide, Northrop Grumman offers an extraordinary portfolio of capabilities and technologies. Here at Northrop Grumman, we are comprised of professionals that bring different perspectives, are curious about the world, accepting of each other, and understand that the more ideas, backgrounds, and experiences we bring to our work, the more innovative we can be. As we continue to build our talented workforce, we look for professionals that exemplify our core values, leadership characteristics, and

approach to innovation.

The Northrop Grumman Defense Systems Sector is seeking an SCA Administrative Assistant to provide support to the Large

Aircraft Infrared Countermeasures (LAIRCM) Program in Warner Robins, Georgia. As a valued member of the leadership

team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is standard.

Responsibilities:

  • Multi-tasks in a fast-paced environment, using judgment and discretion.

  • Diplomatically interfaces with all levels of management, employees, internal and external customers and vendors.

  • Produces and distributes top quality memoranda, reports, presentations, organization lists and charts (distribution lists,

organization charts).

  • Coordinates and maintains the Program Management Team's calendar (meetings, schedule, deliverables) proactively

through independent initiatives

  • Manages multiple conference room calendars, including scheduling and maintenance of equipment.

  • Coordinates meetings (scheduling, set up using Microsoft Outlook, takes and documents minutes, tracking, and

coordinates meal ordering)

  • Supports travel requests, expense reports and tracks required documentation (per diem rates, Visitor Authorization Requests [VAR], spreadsheets)

  • Coordinates and provides backup to other Administrative Assistants in the Operating Unit

  • Provides file maintenance; maintains required records in accordance with directives

  • Employee in- and out-processing and office moves

  • Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas)

  • Prepares and releases a variety of complex communications and documents that affect the program area; designs and maintains procedures; appropriately handles confidential information

  • Maintains a record of all program staff training.

  • Works accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities

Qualifications:

Basic Qualifications:

Must have one of the following:

  • A high school diploma / GED and a minimum of 6 years' additional education and/or experience in the administrative professional field OR An Associates Degree with a minimum of 4 years experience in the administrative professional field OR A Bachelor's degree with a minimum of 2 years' experience in the administrative professional field

Candidate must be able to work on-site in Warner Robins, Georgia

Preferred Qualifications:

Associate's Degree in business administration or related field

  • Experience and proficiency with Concur travel and expense reporting system

  • Experience working in Share Point

  • Prior experience coordinating both on and off site meetings and/or events

  • Experience proofreading and correcting documents for grammatical errors and formatting

  • Computer skills, to include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio,

and Excel) and intranet/internet proficiency

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.

Job Category : Administrative Services

20026678

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