Northrop Grumman Administrative Assistant 4 in Huntsville, Alabama
Northrop Grumman Mission Systems is seeking an Senior Administrative Assistant to support the Poland WISLA IBCS Program. This position coordinates business meetings, arranges, maintains, and modifies the Senior Program Manager schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision, and possess strong office management and office technology skills. The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system. Ordering and managing refreshments and luncheons for some meetings is required. Candidate will use Microsoft Office to produce high quality reports, presentations, or other documents.
This position will be located in Huntsville, Alabama.
High School diploma or equivalent and 6 years additional education and/or related experience with experienced Administrative Assistant supporting senior level management.
Active Top Secret Clearance.
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
Ability to compile and generate reports and presentations.
Ability to complete a wide variety of tasks with minimal supervision.
Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.
Experience with Concur (or similar) travel and expense reporting system.
Prior experience coordinating both on and off-site meetings and/or events.
Experience proofreading and correcting documents for grammatical errors.
Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
Must have experience in supporting a variety of senior management levels and administrative support within an organization.
Must be able to interface with executive level internal and external contacts with considerable autonomy.
Experience working in a technical environment, with interface to engineering and science subject matter experts, leaders, managers, and employees.
Experience working in a defense and aerospace industry organization.
Working knowledge and experience in onboarding, training, delegating, and monitoring the work of other junior administrative assistants.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.